Office of Student Life

Ohio Union

Promotional Space Requests

Starting Monday, October 19, Ohio State is allowing in-person student organization gatherings and events of 10 or fewer people. Tabling activities, to distribute items and information, are also approved to resume. Requests for on-campus space - outdoors and indoors - will be accepted beginning Monday, October 19, for events through November 25.

Note: at this time all confirmed reservations will be limited to 90 minutes.

The Ohio Union’s promotional spaces include indoor credenza tables on the ground floor of the building and outdoor space on the West Plaza.

External organizations, university departments and student organizations are encouraged to take advantage of these unique opportunities to promote their products, services and events right in the heart of Ohio State’s campus.

Please use the form below to submit a request.


Please contact event services by phone at 614-292-5200 or by email at

COVID-19 Protocol

As part of the space request process, student organizations must confirm a risk mitigation plan for the in-person event. Here are considerations for creating a plan for events and gatherings: 

  • Remind attendees if they have any COVID-19 symptoms, including any respiratory symptoms or are feeling unwell in any way, they should not attend. Attendees will be required to use the university’s Daily Health Reporting app.
  • Masks are required – indoors and outdoors.
  • Attendees should practice appropriate hand hygiene and respiratory etiquette (e.g., easy access to restroom facilities with sinks and/or alcohol-based sanitizer, etc.).
  • Remind attendees during the meeting of the environment-specific preventative safety measures related to the event and facility (e.g., where the hand washing stations are located, proper social distancing guidelines, etc.).
  • All attendees should adhere to face covering guidance. Event planners should prepare to provide face coverings for those who do not bring their own.
  • Event planners should maintain a roster of the meeting or event that includes names and contact information for at least one month after the event occurs.
  • Event planners should design all event activities to include proper social distancing and maintaining 6 feet of separation between attendees.
  • Facility equipment (tables and chairs) should NOT be moved by the client as it will be spaced in adherence with distancing guidelines.
  • Position venue room doors open and limit high-contact points among attendees. Manage traffic flow in and out of the facility.
  • If meeting in an indoor space with a door, close the door when meeting is complete and notify facility staff so that sanitizing can take place.
  • Consider modifying or postponing high-touch, hands-on activities.
  • When food must be provided, use individually wrapped items like bag lunches, individual water bottles, etc. Do not serve food where multiple hands will touch the food or serving utensils (e.g., buffet style, fruit platters, etc.).
Promotional Space Request

Group Information

*Active/Registered student organization - Your organization must be active and registered as reflected in the OSU student organization directory:
For all active/registered student organizations the promotional space fee is $25.00 per day.

*University departments, Inactive/ unregistered student groups and Individual students - The promotional space fee is $150.00 per day.

*External/non-affiliated group – The promotional space fee is $210.00 per day.

Contact Information

Space Request

Event Details


Please know that this form does not guarantee a reservation on the dates and times you selected. This is a request and will be reviewed by our office in 1-3 business days. You will receive a tentative and final confirmation via email if your reservation is approved.