Promotional Space Requests
As of Thursday, November 12, all in-person gatherings, events and tabling activities, even those of 10 people or fewer, will once again be prohibited. This limitation applies both to on-campus and off-campus events and gatherings of any kind. The restriction will be in place at least through the end of the calendar year, and we will provide more information as it becomes available regarding the potential to resume in-person programs in the spring semester.
We greatly appreciate the commitment made by the members of our university community to keep each other as safe as possible, and we are grateful for your understanding about this decision. We remain Together As Buckeyes.
The Ohio Union’s promotional spaces include indoor credenza tables on the ground floor of the building and outdoor space on the West Plaza.
External organizations, university departments and student organizations are encouraged to take advantage of these unique opportunities to promote their products, services and events right in the heart of Ohio State’s campus.
Please use the form below to submit a request.
Please contact event services by phone at 614-292-5200 or by email at firstname.lastname@example.org.
As part of the space request process, student organizations must confirm a risk mitigation plan for the in-person event. Here are considerations for creating a plan for events and gatherings:
- Remind attendees if they have any COVID-19 symptoms, including any respiratory symptoms or are feeling unwell in any way, they should not attend. Attendees will be required to use the university’s Daily Health Reporting app.
- Masks are required – indoors and outdoors.
- Attendees should practice appropriate hand hygiene and respiratory etiquette (e.g., easy access to restroom facilities with sinks and/or alcohol-based sanitizer, etc.).
- Remind attendees during the meeting of the environment-specific preventative safety measures related to the event and facility (e.g., where the hand washing stations are located, proper social distancing guidelines, etc.).
- All attendees should adhere to face covering guidance. Event planners should prepare to provide face coverings for those who do not bring their own.
- Event planners should maintain a roster of the meeting or event that includes names and contact information for at least one month after the event occurs.
- Event planners should design all event activities to include proper social distancing and maintaining 6 feet of separation between attendees.
- Facility equipment (tables and chairs) should NOT be moved by the client as it will be spaced in adherence with distancing guidelines.
- Position venue room doors open and limit high-contact points among attendees. Manage traffic flow in and out of the facility.
- If meeting in an indoor space with a door, close the door when meeting is complete and notify facility staff so that sanitizing can take place.
- Consider modifying or postponing high-touch, hands-on activities.
- When food must be provided, use individually wrapped items like bag lunches, individual water bottles, etc. Do not serve food where multiple hands will touch the food or serving utensils (e.g., buffet style, fruit platters, etc.).