We greatly appreciate the commitment made by the members of our university community to keep each other as safe as possible, and we are grateful for your understanding should our processes need to change.
The Ohio Union offers students, university users and external clients the opportunity to book a variety of spaces for meetings, events and more.
Our professional event services team will work with you every step of the way to ensure your event is a success. Please contact event services by phone at 614-292-5200 if you have any questions about space requests or event planning.
COVID-19 Protocol (Updated June 2021)
All spaces managed by the Ohio Union are following CDC, State of Ohio, and Ohio State University guidance for capacity, risk mitigation, and best practices. Please review Ohio State's Safe and Healthy Buckeyes website for the most up to date information.
Note: For fully vaccinated people, masks are no longer required on Ohio State’s campuses except for in Wexner Medical Center facilities, Student Health facilities and on public transportation – in accordance with public health guidelines. Fully vaccinated individuals are also no longer required to physically distance. Individuals who are not vaccinated are required to continue wearing masks indoors and physically distancing at all times.
Request a Space Today
If you are ready to request a space for your event at the Ohio Union, please use one of the following methods to do so.
PREFERRED METHOD: Online:
Student organizations and university users should use our Space Request Tool. The tool allows users to see real time space availability and submit space requests quickly and easily. Please note that our virtual scheduling tool does not allow users to book the Archie M. Griffin Grand Ballroom, US Bank Conference Theater, or the Performance Hall/Potter Plaza. To submit requests for these spaces, please contact our event services team. For additional help using the Space Request Tool please download our Space Request Tool - Quick Guide.
Non-University clients can use the Non-University Client Event and Space Request form to submit a request when the date/time/location of the request are known.
By Phone: Any user can check space availability by calling our Event Reservations team at 614-292-5200.
In Person: Any user can check space availability by visiting the Ohio Union Administrative Office located in the southeast corner on the second floor of the Ohio Union, Room 2008. The Administrative Office is staffed Monday - Friday from 9 a.m. - 5 p.m.
Learn more about available spaces and how to request them.
Student Organization Recurring Meeting Space
Student Organizations looking to request recurring meeting space in the Ohio Union must have a completed Space Use Agreement (SUA) on file for the 2021-2022 academic year. The organization’s President, Treasurer and Advisor must review and sign the document via DocuSign. Please complete your organization’s 2021-2022 SUA by Friday, June 11 in preparation for the opening of the Ohio Union Fall Booking Window on Tuesday, June 15. If you have any questions or trouble completing the document, please email email@example.com or call the Ohio Union Administrative Office at 614-292-5200.
Our request dates are currently in flux due to the ongoing pandemic, and will be updated as we have more information.
Student organizations can typically submit requests for recurring meeting space using our virtual scheduling tool beginning on the following dates:
- Fall semester: June 15, 9 a.m.
- Spring semester: September 15, 9 a.m.
- Summer term: January 15, 9 a.m.
Dates for 2021-2022 may be subject to change based on university guidance. Please check our website for the most updated information.
If the date falls on a weekend or holiday, requests will open the first weekday following the 15th.Please note that recurring meeting space requests can be submitted online only using our Space Request Tool. Requests can be submitted only by students listed on their organization’s roster. The student organization must have submitted their Space Use Agreement at least two weeks prior to the opening date for submissions (see above).
During the academic year, registered student organizations can request meeting spaces in select classroom buildings including Campbell Hall, Lazenby Hall, Hitchcock Hall, Independence Hall and Enarson Classroom Building. Learn more.
Given the university’s continued efforts to respond to the COVID-19 pandemic, we are currently not accepting requests for classroom space for events, meetings, or programs.
Registered student organizations can reserve outdoor space on Ohio State’s campus using the Buckeye Event Network (BEN). Learn more at ben.osu.edu.
External organizations, university users and registered student organizations can request promotional space in the form of credenza tables located on the First Floor of the building or outside on the West Plaza. Learn more.
Share Your Feedback
The Ohio Union’s event services team welcomes your feedback, whether you recently hosted a meeting or event, or attended as a guest. Please use the applicable link below to fill out a brief survey.