Beginning February 8, student organizations may request space reservations on-campus for in-person events of 10 or fewer. Events can take place as early as February 12, pending meeting all reservation requirements. Requests for outdoor space, may be made through the Buckeye Event Network website. A limited number of spaces in the Ohio Union and other Student Life facilities may be reserved using the online space request tool. At this time, classroom spaces are not available for events and gatherings.
We greatly appreciate the commitment made by the members of our university community to keep each other as safe as possible, and we are grateful for your understanding should this process need to change. We remain Together As Buckeyes.
The Ohio Union offers students, university users and external clients the opportunity to book a variety of spaces for meetings, events and more.
Our professional event services team will work with you every step of the way to ensure your event is a success. Please contact event services by phone at 614-292-5200 if you have any questions about space requests or event planning.
As part of the space request process, student organizations must confirm a risk mitigation plan for the in-person event. Here are considerations for creating a plan for events and gatherings, both before and during your event:
As you plan your event:
- This permission applies to in-person events and gatherings on-campus and off-campus, including tabling activities.
- Adherence to federal, state and local public health requirements and guidance is required.
- Masks are required – indoors and outdoors.
- The university continues to monitor best practices and evidence, including the emerging topic of double masking which has been shown to offer increased levels of protection. We encourage students who will be engaging in more face-to-face activities as a result of the resumption of events/gatherings to wear two masks.
- Your organization must confirm its risk mitigation details as part of the space reservation process, working with event planning staff from the campus venue in question.
- Your organization’s primary advisor must be aware of your plans and provide written approval to the event planning contact from the venue hosting your event or gathering. This approval from your advisor can be given via e-mail in reply to your reservation confirmation.
- Event planners should maintain a roster of the meeting or event that includes names and contact information for at least one month after the event occurs.
- Event planners should design all event activities to include proper social distancing and maintaining 6 feet of separation between attendees.
- Consider modifying or postponing high-touch, hands-on activities.
- At this time vocal or singing rehearsals are not approved to take place in our spaces.
During your event:
- Remind attendees if they have any COVID-19 symptoms, including any respiratory symptoms or are feeling unwell in any way, they should not attend. Attendees will be required to use the university’s Daily Health Reporting app.
- Attendees should practice appropriate hand hygiene and respiratory etiquette (e.g., easy access to restroom facilities with sinks and/or alcohol-based sanitizer, etc.).
- Remind attendees during the meeting of the environment-specific preventative safety measures related to the event and facility (e.g., where the hand washing stations are located, proper social distancing guidelines, etc.).
- Food will not be permitted to be served or consumed at events and gatherings held on campus.
- Facility equipment (tables and chairs) should NOT be moved by the client as it will be spaced in adherence with distancing guidelines.
- Keep venue room doors open and limit high-contact points among attendees. Manage traffic flow in and out of the facility.
- If meeting in an indoor space with a door, close the door when meeting is complete and notify facility staff so that sanitizing can take place.
- All reservations will be limited to up to three hours at this time. Dance space reservations remain limited to 90 minutes, to allow for maximum use by multiple organizations.
Request a Space Today
If you are ready to request a space for your event at the Ohio Union, please use one of the following methods to do so.
PREFERRED METHOD: Online:
Student organizations and university users should use our Space Request Tool. The tool allows users to see real time space availability and submit space requests quickly and easily. Please note that our virtual scheduling tool does not allow users to book the Archie M. Griffin Grand Ballroom, US Bank Conference Theater, or the Performance Hall/Potter Plaza. To submit requests for these spaces, please contact our event services team. For additional help using the Space Request Tool please download our Space Request Tool - Quick Guide.
Non-University clients can use the Non-University Client Event and Space Request form to submit a request when the date/time/location of the request are known.
By Phone: Any user can check space availability by calling our Event Reservations team at 614-292-5200.
In Person: Any user can check space availability by visiting the Ohio Union Administrative Office located in the southeast corner on the second floor of the Ohio Union, Room 2008. The Administrative Office is staffed Monday - Friday from 8 a.m. - 5 p.m.
Learn more about available spaces and how to request them.
Student Organization Recurring Meeting Space
Given the university’s continued efforts to respond to the COVID-19 pandemic, we are delaying the start of the fall semester reservation process for student organizations until we have more information about when the union may be able to reopen. If your organization still needs to complete the 2020-2021 agreement, you can still take care of that now.
Our request dates are currently in flux due to the ongoing pandemic, and will be updated as we have more information.
Student organizations can typically submit requests for recurring meeting space using our virtual scheduling tool beginning on the following dates:
- Fall semester: June 15, 8 a.m.
- Spring semester: September 15, 8 a.m.
- Summer term: January 15, 8 a.m.
Dates for 2021-2022 may be subject to change based on university guidance. Please check our website for the most updated information.
If the date falls on a weekend or holiday, requests will open the first weekday following the 15th.Please note that recurring meeting space requests can be submitted online only using our Space Request Tool. Requests can be submitted only by students listed on their organization’s roster. The student organization must have submitted their Space Use Agreement at least two weeks prior to the opening date for submissions (see above).
During the academic year, registered student organizations can request meeting spaces in select classroom buildings including Campbell Hall, Lazenby Hall, Hitchcock Hall, Independence Hall and Enarson Classroom Building. Learn more.
Given the university’s continued efforts to respond to the COVID-19 pandemic, we are currently not accepting requests for classroom space for events, meetings, or programs.
Registered student organizations can reserve outdoor space on Ohio State’s campus using the Buckeye Event Network (BEN). Learn more at ben.osu.edu.
External organizations, university users and registered student organizations can request promotional space in the form of credenza tables located on the First Floor of the building or outside on the West Plaza. Learn more.
Share Your Feedback
The Ohio Union’s event services team welcomes your feedback, whether you recently hosted a meeting or event, or attended as a guest. Please use the applicable link below to fill out a brief survey.