Given the university’s continued efforts to respond to the COVID-19 pandemic, we are currently not accepting requests for events, meetings, or programs for fall semester.
Pending updates on the university's event and gathering guidance for Fall 2020, the request window for meeting space will open this fall. Check back here for specific date information as we receive it. We will provide as much advance notice as possible!
Event Space Requests
The Ohio Union offers students, university users and external clients the opportunity to book a variety of spaces for meetings, events and more.
Our professional event services team will work with you every step of the way to ensure your event is a success. Please contact event services by phone at 614-292-5200 if you have any questions about space requests or event planning.
Request a Space Today
If you are ready to request a space for your event at the Ohio Union, please use one of the following methods to do so.
Student organizations and university users should use our Space Request Tool. The tool allows users to see real time space availability and submit space requests quickly and easily. Please note that our virtual scheduling tool does not allow users to book the Archie M. Griffin Grand Ballroom, US Bank Conference Theater, or the Performance Hall/Potter Plaza. To submit requests for these spaces, please contact our event services team. For additional help using the Space Request Tool please download our Space Request Tool - Quick Guide.
Non-University clients can use the Non-University Client Event and Space Request form to submit a request when the date/time/location of the request are known.
By Phone: Any user can check space availability by calling our event services team at 614-292-5200.
In Person: Any user can request to reserve a space by visiting the event services administration desk located in the southeast corner on the second floor of the Ohio Union, Room 2008. The desk is staffed Monday - Friday from 8 a.m. - 5 p.m.
Learn more about available spaces and how to request them.
Student Organization Recurring Meeting Space
Given the university’s continued efforts to respond to the COVID-19 pandemic, we are delaying the start of the fall semester reservation process for student organizations until we have more information about when the union may be able to reopen. If your organization still needs to complete the 2020-2021 agreement, you can still take care of that now.
Student organizations can typically submit requests for recurring meeting space using our virtual scheduling tool beginning on the following dates:
- Fall semester: May 15, 8 a.m.
- Spring semester: September 15, 8 a.m.
- Summer term: January 15, 8 a.m.
If the date falls on a weekend or holiday, requests will open the first weekday following the 15th.
Our request dates are currently in flux due to the ongoing pandemic, and will be updated as we have more information.
Please note that recurring meeting space requests can be submitted online only using our Space Request Tool. Requests can be submitted only by students listed on their organization’s roster. The student organization must have submitted their Space Use Agreement at least two weeks prior to the opening date for submissions (see above).
During the academic year, registered student organizations can request meeting spaces in select classroom buildings including Campbell Hall, Lazenby Hall, Hitchcock Hall, Independence Hall and Enarson Classroom Building. Learn more.
Registered student organizations can reserve outdoor space on Ohio State’s campus using the Buckeye Event Network (BEN). Learn more at ben.osu.edu.
External organizations, university users and registered student organizations can request promotional space in the form of credenza tables located on the First Floor of the building or outside on the West Plaza. Learn more.
Share Your Feedback
The Ohio Union’s event services team welcomes your feedback, whether you recently hosted a meeting or event, or attended as a guest. Please use the applicable link below to fill out a brief survey.