Office of Student Life

Ohio Union

Space Requests

The Ohio Union offers students, university users and external clients the opportunity to book a variety of spaces for meetings, events and more.

Our professional event services team will work with you every step of the way to ensure your event is a success. Please contact event services by phone at 614-292-5200 if you have any questions about space requests or event planning.

COVID-19 Protocol (Updated August 2021)

We greatly appreciate the commitment made by the members of our university community to keep each other as safe as possible, and we are grateful for your understanding should our processes need to change.

All spaces managed by the Ohio Union are following CDC, State of Ohio, and Ohio State University guidance for capacity, risk mitigation, and best practices. Please review Ohio State's Safe and Healthy Buckeyes website for the most up to date information.

Effective August 2, students, faculty, staff and visitors to all Ohio State campuses and medical facilities are required to wear masks indoors, regardless of their vaccination status. Masks continue to be required outdoors for unvaccinated individuals when they cannot maintain physical distancing. Vaccinated people are not required to mask outdoors. This protocol reflects updated guidance from the U.S. Centers for Disease Control and Prevention. Ohio State will continue to adapt our protocols based on new information and expertise from local, state and federal health officials as well as our own medical and public health experts. 

Request a Space Today!

Non-University Clients: Submit a Request for Space for your meeting, event, or conference.

University Departments and Student Organizations:

Event/Performance Space: To request the Archie M. Griffin Grand Ballroom, US Bank Conference Theater, or the Performance Hall/Potter Plaza, please contact our event services team.

One-time meeting space or recurring requests: Registered student organizations and university departments should use our Space Request Tool. The tool allows users to see real time space availability and submit space requests quickly and easily. For additional help using the Space Request Tool please download our Space Request Tool - Quick Guide. When you create a Space Request Tool account for the first time, it takes 3 business days for your account to be approved and set up, in order to submit space requests.

Check availability: Any user can check space availability by calling our Event Reservations team at 614-292-5200, or by visiting the Ohio Union Administrative Office located in the southeast corner on the second floor of the Ohio Union, Room 2008. The Administrative Office is staffed Monday - Friday from 8 a.m. - 6 p.m.

Student Organization Recurring Meeting Request Windows

Space Use Agreements: Student Organizations looking to request recurring meeting space in the Ohio Union must have a completed Space Use Agreement (SUA) on file for the 2021-2022 academic year. The organization’s President, Treasurer and Advisor must review and sign the document via DocuSign. Requests can be submitted only by students listed on their organization’s roster. The student organization must have submitted their Space Use Agreement at least two weeks prior to the opening date for submissions. If you have any questions or trouble completing the document, please email or call the Ohio Union Administrative Office at 614-292-5200.

Submitting Space Requests: Student organizations can submit requests for recurring meeting space using the Space Request Tool beginning on the following dates:

  • Fall semester: May 15, 9 a.m.
  • Spring semester: September 15, 8 a.m.
  • Summer term: January 15, 8 a.m.

If the 15th falls on a weekend or holiday, requests will open the first weekday following the 15th.

Dates for 2021-2022 may be subject to change based on university guidance. Please check back for the most updated information.

Promotional Space

External organizations, university users and registered student organizations can request promotional space (credenza tables) on the ground floor of the building or outside on the West Plaza. Submit your request for promotional space using our online form.

Share Your Feedback

The Ohio Union’s event services team welcomes your feedback, whether you recently hosted a meeting or event, or attended as a guest. Please use the applicable link below to fill out a brief survey.