Ohio Union

• Once academic classes have been scheduled in the system, registered student organizations can request meeting space in a limited number of classroom buildings around campus. For more information about registering as a student organization, visit the Student Activities website.
• Student organizations should use our Space Request Tool. The tool allows users to see real time space availability and submit space requests quickly and easily. For additional help using the Space Request Tool please download our Space Request Tool - Quick Guide.
• When you create a Space Request Tool account for the first time, it takes 3 business days for your account to be approved and set up, in order to submit outdoor space requests. If you have any questions, please contact ohiounionclassroomrequests@osu.edu.

Space Use Agreements: Student Organizations looking to request classroom meeting space must have a completed Space Use Agreement (SUA) on file for each academic year. The organization’s President, Treasurer and Advisor must review and sign the document via DocuSign. Requests can be submitted only by students listed on their organization’s Space Use Agreement (SUA). The student organization must have submitted their Space Use Agreement at least two weeks prior to the opening date for submissions. If you have any questions or trouble completing the document, please email ohiounionevents@osu.edu or call the Ohio Union Administrative Office at 614-292-5200.

Classroom Student Organization Meeting Space Helpful Notes:

• We do not begin booking classroom space for any academic terms until the Office of Scheduling has finished scheduling classes and midterms into the system. 
• You can look up a specific room to find its features by browsing classroom services. 
• If you want to book space in the Ohio Union, please visit the Ohio Union Space Requests page.
• Approval comes from Ohio Union Event Services, within 5 business days. If you do not receive an email copy of your request, please contact ohiounionclassroomrequests@osu.edu
• Requests are processed 8 a.m. to 5 p.m. Monday through Friday. Please see our building hours for days we are closed.
• Reservations are processed on a first-come, first-served basis.
• Classroom space reservations are intended for student organization meetings. Special events or programs should be hosted in other University event venues which are listed on the http://planevents.osu.edu/ website.
• Events that utilize outside equipment are not permitted in classroom spaces.
• Classroom reservations are limited to a maximum of 90 minutes, to accommodate the largest number of organizations possible.
• Food service (e.g. catering, potlucks) is not permitted in classroom spaces.
• To inquire about technology capabilities of each classroom space, please visit the Classroom Services page. Any additional technology beyond what is provided in the classroom must be requested by the organization's faculty/staff advisor, by calling 614-292-3131.

Classroom Policies

As you plan your event, please keep the following policies in mind.  Because classrooms’ primary purpose is for classroom use, the policies in place for classrooms may look different from other event spaces on campus.  Student organizations who utilize classroom spaces for meetings must adhere to the following policies:

• Food is NOT allowed in classroom spaces.  This includes food service from University Catering or an outside caterer, meals, and potlucks.
• Classrooms should be returned the way they were found at the end of each meeting.  Under no circumstances should furniture be removed from classrooms.  Please remove all trash at the end of your meeting.
• Outside equipment is not permitted in classroom spaces.  This includes, but is not limited to, AV equipment (microphones, amplifiers, etc.), tables, chairs, and theatrical sets.

If a group uses a space and notices that a group before them did not adhere to these policies, they should report it to the Ohio Union Reservations Coordinator at ohiounionclassroomrequests@osu.edu within the first 15 minutes of their scheduling meeting time.  Please provide photos of any aspect of the space or equipment in the space was damaged.

In the event that a student organization violates one or more of these policies, they will receive a written warning via email. 

If that organization is found in violation of that policy or a different policy a second time, their reservations for the rest of the semester will be cancelled and they will be in a one-strike probation period the following semester.

Space Request Submisson Windows: Student organizations can submit requests for recurring meeting space using the Space Request Tool beginning on the following dates. Note If the 15th falls on a weekend or holiday, requests will open the first business day following the 15th.